Fleet Service Records
Every Vehicle. Every Service. Documented.
We track every service performed on every vehicle in your fleet — oil changes, inspections, repairs, and PM visits — so you always have a complete, accurate maintenance history on hand.
Why Complete Records Matter
DOT & Compliance Ready
Complete service histories keep your fleet audit-ready — every inspection and repair documented to standard.
Warranty Protection
Documented service intervals protect your warranty claims and prove maintenance was performed on schedule.
Smarter Fleet Decisions
Full service history per vehicle helps you identify high-maintenance units, plan replacements, and control costs.
Nothing Falls Through
We track every service across every vehicle — so missed intervals and overdue maintenance get flagged before they become problems.
What We Document
PM Visit Records
Every preventive maintenance visit documented — date, mileage, services performed, parts used, and technician.
Repair History
All on-site repairs logged per vehicle — diagnosis, parts replaced, labor performed, and resolution.
Inspection Reports
Full inspection reports with findings, photos, and compliance status for every vehicle inspected.
Oil Change Logs
Oil type, filter, mileage, and next interval logged for every oil change — per vehicle, per visit.
Tire Service Records
Rotation dates, tread depth readings, pressure checks, and replacement history tracked per vehicle.
Parts & Labor Invoices
Consolidated invoices per visit — parts and labor itemized and archived for every service call.
How It Works
Service Performed
Every service visit — PM, repair, or inspection — is documented by the technician on-site.
Records Created
Digital records are created for every unit serviced — date, mileage, services, parts, and findings.
History Maintained
Records are maintained per vehicle across every visit — building a complete service history over time.
Accessible On Demand
Service records available when you need them — for compliance reviews, warranty claims, or fleet planning.
Powered by Shopmonkey
Records Live in Shopmonkey — Your Fleet's Digital Paper Trail.
Every service Pro Fleet performs is logged directly into Shopmonkey, our shop management platform. That means every oil change, brake job, inspection, and repair generates a timestamped digital work order — attached to your vehicle's VIN, accessible any time.
Per-VIN Work Orders
Every job is tied to a specific vehicle by VIN. Pull the full service history for any unit in your fleet — date, mileage, services performed, parts used.
Digital Invoices on Completion
When a tech closes a job, a digital invoice is generated and sent automatically. No chasing paperwork — it's in your inbox before the truck leaves the yard.
Compliance-Ready Documentation
DOT audits, warranty claims, insurance reviews — Shopmonkey records are timestamped and detailed enough to satisfy any documentation requirement.
Schedule Through Shopmonkey
When you book service through our regional scheduling links, your fleet's jobs flow directly into Shopmonkey — keeping records and scheduling in one system.
Schedule Service to Start Your Fleet's Record
Schedule ServiceGet Complete Records for Your Fleet.
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