ROI Calculator · Free Tool
Cost of Fleet Downtime Calculator
Every shop trip costs more than the repair bill. Enter your fleet's numbers to see exactly how much revenue and labor you're losing to third-party shop visits — and what mobile on-site service would save you.
Adjust the sliders below to match your fleet's real numbers.
Your Fleet Numbers
Fleet size
Total number of commercial vehicles
Vehicles serviced per month
How many trucks go in for maintenance monthly
Hours lost per shop trip
Drive time + wait time + return trip (round trip)
Revenue per truck per hour
Average billable or delivery revenue when truck is running
Driver hourly rate
Fully-loaded cost including benefits
Shop trips per vehicle per year
Oil changes, inspections, and other scheduled maintenance
Your Downtime Cost Breakdown
Based on 20 vehicles/month × 4 trips/year = 80 total shop trips annually.
4 hrs
Hours lost per shop trip
Per vehicle, per visit
$452
True cost per shop trip
Revenue lost + driver labor
320 hrs
Annual hours off the road
Across 80 total trips
$36,160
Annual downtime cost
Revenue + labor, all trips
With Pro Fleet Mobile Service
$32,544
Estimated annual savings
~90% of downtime eliminated by on-site service
288 hrs
Hours returned to revenue
Technician comes to your yard — no drive time, no wait
How this is calculated: Cost per trip = (hours lost × revenue/hr) + (hours lost × driver rate). Annual cost = cost per trip × monthly vehicles × annual trips. Mobile savings assumes ~90% downtime elimination. Actual results vary by fleet type, geography, and service mix.
What counts as downtime?
Any time a revenue-generating vehicle is off the road for maintenance — including drive time to the shop, wait time, and the return trip. For a 4-hour shop visit, a truck doing $85/hr in revenue loses $340 before the repair bill is even factored in.
Why 90% elimination?
Mobile on-site service eliminates drive time and wait time entirely. The technician comes to your yard on your schedule. We retain a ~10% buffer for parts-intensive repairs that require a lift or specialized shop equipment.
What's not included?
This calculator focuses on direct revenue loss and driver labor. It does not include missed delivery penalties, customer relationship costs, or the administrative overhead of scheduling and tracking shop trips — all of which add to the real cost.
Stop paying for downtime
We come to your yard. You keep your trucks running.
Pro Fleet Solutions dispatches ASE-certified mobile technicians to your location on your schedule — CT, MA, RI, Northern NJ, Northern NY, Atlanta, and Jacksonville.